Name and Center of the Association
Article 1– The Name of the Association is “Feyyaz Science and Development Association”. It will be referred to as “FEYYAZ DER” in short.
The center of the association is in ISTANBUL. No branches will be opened.
Aim of the Association, and Working Subjects and Types of Activities to be carried out by the Association to realize this aim and the Field of Activity
Article 2- The association works in national and international fields so that all kinds of works and activities related to the science and informatics in Turkey will be arranged in a way to support the spiritual development of society; it also does activities that will help families and family members learn and practice their customs and traditions, and help individuals make progress in science and culture; in addition, it conducts activities of scientific research and development in order to help establish the infrastructure related to those issues; furthermore, it does necessary informatics works in order to contribute to the development of our people living in our country especially our students and youth in all fields, primarily education and culture, to develop social assistance, volunteering, free assistance and solidarity among them, and to place the Quran the Sunnah in the center of our lives.
Subjects and Types of Activities to be Carried out by the Association
- To make research on informatics, development and social activities in order to activate and develop works.
- To organize educational activities such as courses, seminars, conferences and panels in order to improve the educational and cultural levels of our people, especially young people and students.
- To establish television and radio stations and to broadcast through them, to establish Internet websites, to establish and run cultural institutions like public libraries in line with its aims.
- To obtain all kinds of information, documents and publications necessary for the realization of the purpose, to establish a documentation center, to issue publications such as questions and answers about Islam, visuals, newspapers, magazines, books, and to distribute activity and information bulletins to its members in order to announce its works.
- To provide a healthy working environment for the realization of the purpose, to provide all kinds of technical tools and equipment, fixtures and stationery materials.
- To carry out fundraising activities and accepting donations from Turkey and abroad provided that necessary permissions are obtained.
- To establish and run economic, commercial and industrial enterprises in order to obtain the revenues needed for the realization of the aims of the charter.
- To open clubhouses, to establish social and cultural facilities and to furnish them so that the members can benefit from them and to enjoy their leisure.
- To organize dinner parties, concerts, charity sales, theatre performances, exhibitions, sports events, trips, entertainment activities, etc. or to enable the members to benefit from such activities in order to develop and sustain personal relations among the members.
- To buy, sell, rent and lease movable and immovable properties required for the activities of the association and to establish real rights over immovables.
- To establish a foundation or a federation or to join an established federation if deemed necessary for the realization of the purpose, to establish facilities that associations can establish with permission by obtaining the necessary permission.
- To carry out international activities, to become a member of associations or organizations abroad and to cooperate with those organizations on a project basis or to help one another.
- If deemed necessary for the realization of the aim, to carry out joint projects with public institutions and organizations within the scope of its sphere of duty, without prejudice to the provisions of the Law No. 5072 on the Relations of Associations and Foundations with Public Institutions and Organizations.
- To establish a fund to meet the needs of the members of the association, such as food and clothing, and other goods and services along with short-term loan needs.
- To open branches and representation offices where deemed necessary to carry out the activities of the association.
- To establish platforms to achieve a common goal with other associations or foundations, unions and similar non-governmental organizations in areas that are related to the purpose of the association and that are not banned by law.
- To open and run all kinds of education and training institutions, to open and run foreign language, university preparation and vocational courses.
- To provide and grant scholarships and loans for successful and needy students.
- To carry out and implement educational and cultural works and projects for children and young people who live on the streets, are away from the family environment, who have problems, are in need of financial and spiritual help, are employed in bad conditions, are abused, have left their homes, are orphans, are in conflict with the law, are addicted to substances (thinner, marijuana, heroin, alcohol, etc.) in order to make them individuals loyal to society and their families.
- To provide support to official and non-governmental organizations, especially the European Union, Ministries and Development Agencies, by carrying out unidirectional and joint projects and by implementing those projects in line with its aim and in order to achieve its aim.
- To ensure that all natural and legal persons in the country use information technologies efficiently. To do public education and awareness raising activities in order to inform and educate the public about informatics.
- To contribute to the establishment of information society, to develop opinions and suggestions on issues concerning the public in social developments related to the information sector.
23.Organizing training programs, seminars and other educational activities in order to convey the innovations in the field of informatics to the members and to train qualified personnel.
- To provide technical and scientific consultancy, to publish technical and scientific studies, to prepare reports or have reports prepared, to search for information exchange and cooperation opportunities, to help the recognition of methods and techniques in information, information processing, information systems, information communication and similar related issues.
- To provide food, clothing, cleaning supplies, fuel, rental, shelter, housing, household goods, health expenses, etc. and cash aid to those in need, especially students and survivors of all kinds of disasters. To covers the expenses of activities such as circumcision, engagement and wedding for the poor and orphans, to provide assistance in kind, in cash, etc.
- To accept membership fees, donations in kind and in cash, animal sacrifice shares, sacrificial meat and food aid for income, and to collect aid in compliance with the law numbered 2860. To store the food items, to keep them under appropriate conditions and to distribute them to people in need; to do food banking for this purpose.
- To provide dormitories, youth hostels and study centers for open university and open high school students, especially open university theology students, to provide them with food, drink and accommodation, to give seminar-style courses in those places.
- To establish specialized committees and units to assist the board of directors of the association in the fulfilment of the association’s aims and activities more healthily and faster, and by specialized staff, to form posts and to appoint staff under the names of employee, chairman, contact person, etc. to those posts.
- To carry out all kinds of social activities that are not mentioned above but that are related to the aim and working subjects of the association and within the framework of the new laws and regulations to be published after the foundation of the association within the framework of the Constitution and laws, by obtaining permission from the relevant ministries or local administrations. To do activities related to working subjects and social activities that may come from abroad, provided that permission is obtained from the relevant authorities.
Membership Right and Membership Procedures
Article 3– Every natural and legal person who has the capacity to act and who accepts the aims and principles of the association and accepts to work in this direction and who meets the conditions stipulated by the legislation has the right to be a member of this association. However, it is necessary for a foreign real person to have the right to settle in Turkey to be a member. This condition does not apply to honorary membership. You can apply for honorary membership on the association’s website.
The membership application to be made in writing to the chairmanship of the association is decided by the board of directors of the association as acceptance or rejection of the request within thirty days at most; and the result is notified to the applicant in writing. The board of directors passes its decision about the written application made for membership at most within thirty days and the result is notified to the applicant in writing. The member whose application is accepted is registered in the book kept for this purpose.
The full members of the association are the founders of the association and those who are accepted as members by the board of directors upon their application.
Resignation from Membership
Article 4– Every member has the right to leave the association provided that they notify the association in writing.
As soon as the resignation petition of the member reaches the board of directors, the exit procedures are deemed to have been concluded. Leaving membership does not end the accumulated debts of the member to the association.
Dismissal from Membership
Article 5– States that necessitate dismissal from association membership.
1- Acting contrarily to the charter of the association,
2- Abstaining from the assigned tasks all the time,
3- Not paying the membership fee within six months despite written warnings,
4- Not conforming to the decisions made by the bodies of the association,
5- To have lost the conditions of becoming a member,
6- Not to attend the general meeting of the association 2 (two) times.
In case of detection of one of the aforementioned conditions, one can be dismissed from membership by the decision of board of directors.
Those who resign or are dismissed from the association are deleted from the member registry and cannot make a claim on the assets of the association.
Article 6– Association Bodies are given below:
1- General Assembly,
2- Board of Directors
3- Board of Auditors
Establishment Form, Gathering Time, Calling and Meeting Procedure of the General Assembly
Article 7– The general assembly is the most authoritative decision-making body of the Association and consists of registered members.
1- Convenes as ordinary general assembly at the times specified in this charter,
2- Convenes as extraordinary general assembly when deemed necessary by the board of directors or auditors or within thirty days upon the written request of one fifth of the association members.
The ordinary general assembly convenes once every three years in December on the date, location and time to be determined by the board of directors.
The general assembly is called to the meeting by the board of directors.
If the board of directors does not call the general assembly to the meeting, the magistrate assigns three members to call the general assembly to the meeting upon the application of one of the members.
The board of directors arranges the list of the members entitled to attend the general assembly according to the charter of the association. The members entitled to attend the general assembly are called to the meeting by being informed about the assembly’s date, time, location and agenda on a newspaper or by being sent written notification via mail or email. This call indicates the date, time and location of a second meeting in case the meeting cannot be held because of a failure to achieve majority. The period between the first and second meetings cannot be shorter than seven days and longer than sixty days
If the meeting is adjourned due to a reason other than the failure to achieve majority, this situation shall be notified to the members in accordance with the call procedure followed for the first meeting and by stating the reasons for adjournment. The second meeting must be held in six months at the latest from the date of adjournment. Members are called to the second meeting based on the conditions specified in the first clause.
The meeting of the general assembly cannot be adjourned for more than once.
General assembly convenes by the absolute majority of the members entitled to attend; in cases of a charter amendment or the termination of the association, it convenes by the attendance of two thirds of the members. If the meeting is adjourned due to a failure to achieve majority, the second meeting does not require the attendance of majority. However, the number of participants to the second meeting cannot be fewer than twice as many as the full number of the members of the board of directors and board of auditors.
The attendance sheet of the members entitled to participate in the general assembly is kept available at the meeting place. The identity certificates granted by official authorities to the members to enter the meeting place are checked by the members of the board of directors or officials assigned by the board of directors or. The members enter the meeting place by signing next to their names in the attendance sheet issued by the board of directors.
If the quorum for meeting is achieved, the situation is specified in the minutes and the meeting is opened by the chairman of the board or a board member to be assigned by the chairman. If the quorum for meeting cannot be constituted, the minutes are prepared by the board of directors
Following the opening, the council committee is formed by electing a chairman to manage the meeting and sufficient numbers of vice chairmen and secretaries.
During the polls to be performed for the election of the association bodies, the members who cast votes must display their identity certificates to the council committee and sign next to their names on the attendance sheet.
The head of the council committee is responsible for the management and ensuring the safety of the meeting
Only the items in the agenda are discussed during the general assembly. However, issues demanded in writing by one tenth of the members present at the meeting for discussion have to be included in the agenda.
Every member has one right to vote at the general assembly; the member has to vote in person. Honorary members may attend the general assembly meetings but may not vote. If the member is a legal person, the person appointed by the legal person to represent him can vote.
The issues discussed during the meeting and the decisions taken are written on the minutes and signed by the head of the council committee and the secretaries. At the end of the meeting, the minutes and other documents are submitted to the chairman of the board of directors. The chairman is responsible for keeping those documents and presenting them to the newly elected board of directors in seven days
General Assembly’s Procedures and Forms for Voting and Decision Taking
Article 8– Unless decided otherwise, the members of the board of directors and board of auditors are to be elected by secret voting whereas decisions on other issues are to be made by open voting. Secret votes are the votes that are collected after the members cast the papers sealed by the meeting chairman or ballots after conducting the necessary action in an empty box and that are openly counted at the end of voting.
The method to be specified by the general assembly chairman is applied for open voting.
The decisions of the general assembly are made by the absolute majority of the members attending the meeting. However, decisions on charter amendment or termination of the association may be made only by two thirds majority of the members attending the meeting.
Decisions Made without a Meeting or Call
Decisions taken by the written agreement of all members without gathering and decisions made by the gathering of all association members without following the call procedures specified in this charter are valid. Making decisions like that do not replace ordinary meeting.
Duties and Powers of the General Assembly
Article 9- The following issues are discussed and decided by the general assembly.
1- Electing the association’s bodies,
2- Amending the association’s charter,
3- Discussing the reports of the board of directors and board of auditors, and acquitting the board of directors,
4- Discussing the budget prepared by the board of directors and accepting it as it is or after being amended,
5- Authorizing the board of directors to purchase the immovable properties necessary for the association or to sell the existing immovable properties,
6- Reviewing the regulations to be prepared by the board of directors regarding the association activities and accepting them as they are or after being amended,
7- Determining the wage and all kinds of allowances, travel expenses and indemnities to be given to the board of directors and board of auditors chairmen and members who are not public officials as well as the daily payments and travel expenses to the members who will be assigned for association services,
8- Deciding the association’s joining and leaving from a federation or authorizing the board of directors about it,
9- The association’s engaging in international activities, its joining as a member of or leaving associations and organizations abroad,
10- Deciding on the association’s establishing a foundation or joining a foundation to be established as a founding member or leaving it, or authorizing the board of directors to decide about it and to carry out the operations about it,
11- Termination of the association,
12- Reviewing the board of directors’ other proposals and concluding them,
13- Performing the other duties specified in the legislation and regulations to be carried out by the general assembly,
The general assembly audits the other bodies of the association and may dismiss them at any time on justified grounds. The general assembly makes the final decision on the acceptance to or removal from membership. As the most authoritative body of the association, it carries out the other tasks and uses the other powers not assigned to other bodies.
14- Establishment of the required number of specialized commissions and units, or the dissolution of those established, the allocation of positions for staff to work in those commissions permanently or temporarily and the preparation of the working principles of the staff to be employed in those positions, and authorization of the board of directors to carry out operations such as appointment, promotion and personal rights,
15- When deemed necessary, deciding on the allocation of staff to be employed as general secretary, general manager, manager, secretary, accountant, cleaner, cook, driver, security personnel, and authorizing the board of directors for operations such as determining their working principles, appointment, promotion, personal rights, etc.,
16- It can carry out all kinds of social activities that are not mentioned in this section regarding the purpose and working subjects of our association but that will exist in the establishment purpose and working subjects of the association within the framework of the new laws and regulations to be published after the establishment of the association within the framework of the Turkish Constitution and laws, by obtaining permission from the relevant ministries or local administrations. It can also do activities related to working subjects and social activities that may come from abroad provided that permission is obtained from the relevant authorities.
Organization, Duties and Powers of the Board of Directors
Article 10 – The board of directors is elected by the general assembly every 3 (three) years as seven full members and five associate members.
The board of directors divides the tasks in its first meeting after being elected and determines the chairman, secretary and accountant.
The board of directors may be called to convene at any time provided all the members are informed. It convenes with the presence of one member more than the half of the full member count. Decisions are made by the absolute majority of the full number of the members attending the meeting.
If a vacancy occurs in the full membership of the board of directors due to resignation or other reasons, the associate members have to be called for duty in the order of the number of votes they received in the general assembly.
Duties and Powers of the Board of Directors
The board of directors fulfills the following duties.
1- Representing the association with the chairman or authorizing a member or a few members to do so,
2- Performing the operations regarding income and loss calculations, preparing the budget for the next term and submitting it to the general assembly,
3- Preparing regulations regarding the activities of the association and submitting them to the general assembly for approval,
4-Purchasing tools, equipment, devices and immovable properties, selling the movable and immovable properties of the association, having buildings and facilities constructed, concluding lease contracts, having pledges, mortgages and real rights established in favor of the association, based on the authority given by the general assembly
5- Opening representative offices where deemed necessary
6- Implementing the decisions made at the general assembly,
7- Issuing the report describing the operation account or balance sheet and income statements of the association and the activities of the board of directors at the end of each activity year; submitting them to the general assembly when it convenes,
8- Ensuring the implementation of the budget,
9- Taking decisions on the acceptance of members to the association or their dismissal,
10- Taking and implementing all kinds of decisions within its powers to fulfill the purpose of the association,
11- Performing other duties and using the powers assigned to it by the legislation,
12- Formation of the specialized commissions and units decided by the general assembly to be established and preparation and implementation of their working principles, fulfilling the operations such as the appointment, promotion and personal rights of the staff to work in those commissions.
13- Preparing the working principles of the staff to be employed in the administration of the association and specialized commissions and fulfilling the operations such as their appointment, promotion and personal rights, based on the authority given by the general assembly.
Organization, Duties and Powers of the Board of Auditors
Article 11- The Board of Auditors is elected every 3 (three) years as three full and three associate members and five members by the general assembly.
If a vacancy occurs in the full membership of the board of directors due to resignation or other reasons, the associate members have to be called for duty in the order of the number of votes they received in the general assembly
Duties and Powers of the Board of Auditors
The board of auditors audits the association as to whether it acts in line with the aim and working subjects specified in the charter of the association to fulfill that aim, and whether the books, accounts and records are kept in compliance with the legislation and the charter of the association in accordance with the principles and procedures laid down in the charter and in intervals not exceeding one year; and it submits the audit results as a report to the board of directors and the general assembly when it convenes.
The board of auditors can call the general assembly to convene when necessary.
Income Sources of the Association
Article 12– Income sources of the Association are listed below.
1- Membership Fee: TL 10 is collected as the entrance fee and TL 10 as monthly fee. The general assembly is authorized to increase or reduce those amounts.
2- Donations and aids made by real and legal persons to the association voluntarily 3- Incomes obtained through activities such as dinner and tea parties, trips and entertainment organizations, theatre plays, concerts, sports competitions and conferences organized by the association,
4- Incomes obtained through the assets of the association,
5- Donations and aids collected in accordance with the legislation related to fundraising,
6- Incomes from the commercial activities the association does to obtain the income it requires to fulfill its aim,
7- Other Incomes,
8- Donations in kind and in cash made by non-governmental organizations like other associations and foundations to the association, and incomes obtained from activities and services in accordance with the protocols made by non-governmental organizations like other associations and foundations.
Bookkeeping Principles and Procedures of the Association and the Books to be kept
Article 13- Bookkeeping Principles:
The books are kept according to the operation account method in the association. However, if the annual gross income exceeds the limit specified every year by the Ministry of Finance, the books have to be kept on the basis of balance sheet.
When the shift to balance sheet basis takes place, if the limit mentioned above is not achieved for two successive accounting periods, the bookkeeping may be switched back to operation account method beginning from the next year.
Notwithstanding the limit mentioned above, the books may be kept on the basis of balance sheet by the decision of the board of directors.
If a business organization is established by the association, books are kept separately for such business organization according to the provisions of the Tax Procedure Law.
The books and records of the association are kept in accordance with the procedures and principles specified in the Regulation on Associations.
Books to be kept
The books listed below are kept by the association.
- a) The books to be kept according to operation account method and the principles to be followed are below:
1-Minute Book: Decisions of the board of directors are recorded in this book in chronological and numerical order, and the decisions are undersigned by the members participating in the meeting.
2- Member Registration Book: Identity information, acceptance and leaving dates of the members are recorded in this book. Entrance fees and annual membership fees paid by the members may be written down in this book
3- Document Registration Book: Received and sent documents are recorded in this book in chronological and numerical order. The originals of the incoming documents and the copies of the outgoing ones are filed. Documents received or sent via email are printed and kept as such.
4- Fixtures Book: Acquisition date and method of fixtures as well as where they are used or given, and the deletion of the ones that expire are recorded in this book.
5- Operation Account Book: Incomes received and expenditures made on behalf of the association are clearly and regularly recorded in this book.
6-Receipt Register Book: Serial and sequence numbers of receipts, names, surnames and signatures of those receiving and returning those receipts as well as the dates they received and returned them are registered in this book.
b) The books to be kept according to balance sheet basis and the principles to be followed are below:
1-The books kept according to the sub-clauses 1, 2, 3 and 6 of clause (a) are be kept if the balance sheet basis is to be used.
2- Daybook, Ledger and Inventory Book: The method of keeping and procedure of recording these books are carried out according to the General Communique on Accounting System Application issued based on the Tax Procedure Law and the power given to the Ministry of Finance by that law.
Approval of the Books
Before the obligatory books are kept by the association, they have to approved by the Provincial Department of Associations or a notary public. These books are to be used until they run out of pages and no interim approvals are made. However, it is obligatory for the books kept on the basis of balance sheet and books with form or continuous form pages to be reapproved every year in the last month which precedes the year when they will be used.
Issuing of Income Statements and Balance Sheets
If the books are kept according to operation account principle, an “Operation Account Statement” (specified in Appendix 16 of the Regulation on Associations) is arranged at the end of the year (31 December). If the books are kept on basis of balance sheet; a balance sheet and an income statement are arranged at the end of the year (31 December) based on the General Communique on the Accounting System Application issued by the Ministry of Finance.
Income and Expenditure Proceedings of the Association
Article 14- Income and Expenditure Documents:
Association’s incomes are collected via a “Receipt” (an example of which is provided in Appendix 17 of the Regulation on Associations). If the incomes are collected through banks, receipts or account abstracts issued by the banks replace association receipts.
Association expenditures are made through vouchers such as bills, retail vouchers, and self-employment bills. However, a note of expense is arranged for the association payments within the scope of Tax Procedure Law provisions and an “Expense Voucher” (an example of which is provided in Appendix 13 of the Regulation on Associations) for other payments outside of such scope.
Deliveries of free goods and services made to persons, institutions or organizations by the association are made through a “Delivery Notice of Aid in Kind” (an example of which is provided in Appendix 14 of the Regulation on Associations). Deliveries of free goods and services made to the Association by persons, institutions or organizations are accepted through a “Receipt of Aid in Kind” (an example of which is provided in Appendix 15 of the Regulation on Associations).
“Receipts” to be used in the collection of Association incomes (in the form and sizes indicated in Appendix 17 of the Regulation on Associations) are printed by a printing house with the decision of the Board of Directors. When the receipts are printed and controlled, when they are received from the printing house, recorded in the books, handed over between the previous and the new bookkeepers, used by the person or persons to collect the incomes on behalf of the Association, and when the collected incomes are delivered, relevant provisions of the Regulation on Associations are adhered to.
Certificate of Authorization
The person or persons to collect incomes on behalf of the association are determined by the decision of the board of directors with their authorization period being stated. The “Certificates of Authorization” (an example of which is provided in Appendix 19 of the Regulation on Associations) including the clear identity, signature and photos of the persons to collect the income, are arranged by the Association in three copies and approved by the chairman of the board of directors. One copy of each authorization certificate is given to the Department of Associations. Amendments to the certificates of authorization shall be notified to the Department of Associations within fifteen days by the chairman of the board of directors.
The persons to collect income on behalf of the association may begin collecting only after the delivery of a copy of their authorization certificate to the Department of Associations.
Relevant provisions of the Regulation on Associations are adhered to related to the use, renewal, return and other issues of the authorization certificate.
Keeping Period of Income and Expenditure Documents
The receipts, vouchers and other documents used by the association, except for the books, are kept for 5 years in accordance with the numerical and chronological order in the books they are recorded, without prejudice to the durations specified in specific laws.
Submitting of Declaration
Article 15- The “Declaration of Association” (provided in Appendix 21of the Regulation on Associations) concerning the results of the Association’s activities as well as its income and expenditure proceedings in the previous year are filled by the board of directors and submitted to the Public Administrative Authority in the first four months of every year by the chairman of the association.
Article 16- Notifications to be made to the Public Administrative Authority:
Result Notification of the General Assembly
“Result Notification of the General Assembly” (provided in Appendix 3 of the Regulation on Associations) and its appendices, which include the full and associate members elected to the boards of directors and auditors as well as other bodies, have to be reported by the chairman of the board of directors to the public administrative authority within thirty days following the ordinary and extraordinary general assembly meetings:
The following appendices are included in the Result Notification of the General Assembly:
1- A copy of the minutes of the general assembly meeting, signed by the chairman, vice chairmen, and the secretary of the meeting,
2- If the charter is amended, new and previous forms of the amended articles and every page of the charter’s final form signed by the board of directors.
Notification of Immovable Properties
Immovable properties obtained by the association are reported to the public administrative authority by filling the “Declaration of Immovable Properties” (provided in Appendix 26 of the Regulation on Associations) within thirty days of their registration to the land registry.
Notification of Receiving Aid from Abroad
If the Association receives aid from abroad, two copies of “Notification of Receiving Aid from Abroad” (provided in Appendix 4 of the Regulation on Associations) are filled and submitted to the public administrative authority before such aid is received.
In the notification form, a copy of the decision of the board of directors regarding receiving of aid from abroad, protocols, agreements and similar documents arranged on this issue, and the copy of bank receipt, statement and similar document regarding the account to which the aid is transferred are also added.
It is obligatory that cash aids be received through banks and notification be submitted before the aid is used.
Notification regarding the Joint Projects Carried Out with Public Institutions and Organizations
A copy of the protocol and project regarding the joint projects that the Association carries out with public institutions and organizations within its field of duty are attached to the “Project Notification” (provided in Appendix 23 of the Regulation on Associations) and submitted to the governorship of the province in which the central office of the Association is located.
Notification of Amendments
Any changes about the place where the association is located are reported with a “Notification of Amendment in Location” (provided in Appendix 24 in the Regulation on Associations) and any changes about the association’s bodies that took place out of the General Assembly meeting are reported with a “Notification of Amendment about Association’s Bodies” (provided in Appendix 25 of Regulation on Associations) to the public administrative authority within thirty days of the amendment.
Any amendments about the association’s charter are reported to the public administrative authority within thirty days following the general assembly meeting that the amendment took place, attached to the Notification of the General Assembly Result.
Internal Audit of the Association
Article 17- Internal audit may be conducted by the general assembly, the board of directors or the board of auditors; independent auditing organizations may also perform such audits. An audit conducted by the general assembly, the board of directors or independent auditing organizations will not eliminate the auditing obligation of the board of auditors.
The association is audited by the board of auditors at least once a year. The general assembly or the board of directors may perform an audit when deemed necessary or have independent auditing organizations perform such an audit.
Borrowing Procedures of the Association
Article 18- The association may borrow money when necessary to fulfill its aim and pursue its activities upon the decision of the board of directors. This borrowing may be in the form of goods or services, on credit as well as cash. However, this borrowing may not be in such an amount that cannot be met by the association’s income sources and in a manner that will put the association in difficulty of payment.
The Procedure for Amending the Charter Article
Article 19- Amendments to the charter may be made by the decision of the board of directors.
2/3 majority of the members entitled to participate in the general assembly is necessary to amend the charter at the general assembly. If the meeting is adjourned due to a failure to achieve majority, no majority is necessary in the second meeting. However, the number of the members participating in the second meeting may not be less than twice the full number of the members in the boards of directors and auditors.
Decision majority to amend the charter is 2/3 of the votes of the members participating in the meeting and having the right to vote. Voting for the amendment to the charter during the General Assembly is made as open voting.
Termination of the Association and the Method of Liquidating its Assets
Article 20– The general assembly may decide to terminate the association at any time.
2/3 majority of the members entitled to participate in the general assembly is necessary to discuss the issue of termination. If the meeting is adjourned due to a failure to achieve majority, no majority is necessary in the second meeting. However, the number of the members participating in the second meeting may not be less than twice the full number of the members in the boards of directors and auditors.
Decision majority to resolve to termination is 2/3 of the votes of the members participating in the meeting and having the right to vote. Voting for the termination during the general assembly is made as open voting.
When the general assembly decides on termination, the liquidation of the money, properties and rights of the association are carried out by the liquidation committee comprising of the members of the board of directors. Those procedures start on the date when the general assembly decision on termination is made or the condition of self-termination becomes certain. During the liquidation period, the name of the association is used as “Feyyaz Science and Development Association in Liquidation” in all its activities.
The liquidation committee is responsible and authorized for the full completion of liquidation procedures of the money, properties and rights of the association in accordance with the legislation. The committee inspects the association’s accounts first. During the inspection, all books, receipts, expense documents, title deeds and bank records as well as other documents are determined and the existence and liabilities of the association are included in an official report. The creditors of the Association are called and the debts are paid to them by converting the Association’s properties, if any, into money. If the Association is the creditor, its receivables are collected. All the money, properties and rights that remain after the receivables are collected and the debts are paid off are transferred to the institution determined in the general assembly. If the institution to which the properties, rights and receivables are to be transferred has not been determined by the general assembly, they are transferred to the association with the closest objective and the most members.
All procedures related to the liquidation are shown on the liquidation report, and liquidation procedures are completed within three months except for the additional durations given by the public administrative authorities on basis of fair reasons.
When the liquidation and transfer procedures of money, properties and rights of the association are completed, it is obligatory for the liquidation committee to report the situation in writing to the public administrative authority where the association’s central office is located within seven days and to attach the liquidation report to that document.
The last members of the board of directors are responsible for keeping the books and documents of the association as the liquidation committee. This duty may be given to one of the members of the board of directors. The term for keeping those books and documents is five years.
Absence of Provisions
Article 21– The Law on Associations, Turkish Civil Code and the Regulation on Associations issued in reference to those laws and the provisions of other legislation concerning associations are applicable on the issues not specified in this charter.
Temporary Article 1- The members of the temporary board of directors who will represent the association and carry out the works and operations related to the association until the association bodies are formed in the first general assembly are listed below.
This charter consists of 21 (twenty-one) articles and 1 (one) temporary article.